How does WhatsApp automation work for a small trade business?

We connect an AI system to your existing WhatsApp business number. When a lead messages you, the system replies instantly, takes their details, and keeps the conversation going. If the lead needs a quote, booking, or escalation, you get a WhatsApp notification so you can take over. Everything else — after-hours messages, follow-ups, lead logging — happens automatically.

Do I need to change my WhatsApp number?

No. The system works with your existing WhatsApp number. Customers message the same number they always have. You just stop missing those messages.

What happens when my phone is off or I'm on a job?

That's exactly when the system earns its keep. When you're unavailable, the AI handles incoming WhatsApp messages, acknowledges the lead, takes their details, and promises follow-up. You get an alert when you're free. The lead doesn't go cold.

How much does WhatsApp lead recovery cost for a South African trade business?

The Starter plan is R350 per month with a R500 once-off setup. The Pro plan (which adds voice note transcription and image handling) is R550 per month with R800 setup. Pro + Web (includes a single-page website) is R800 per month with R1,500 setup.

How long does setup take?

Most setups are live within 48 hours of signing up. We configure the AI for your business type, connect it to your WhatsApp number, set up your Google Sheets CRM, and test the full flow before handing it over.

WhatsApp Lead Recovery · Johannesburg

Stop Missing Leads.

You're on the job. Someone WhatsApps your number. You miss it. They call the next guy. We install a system that responds instantly, captures the lead, and only pings you when it matters — no extra admin, no extra staff.

Stop Losing Leads See How It Works

Lead logged → Sheets

Kapoor Plumbing

● Online via WhatsApp

Hi do you fix burst geysers? How much and can you come tomorrow?

21:47

AI replied in 8 seconds

Hi! Yes we fix burst geysers — same day callouts available. Can I get your area and a good time to call you back in the morning?

21:47 ✓✓

Owner notified

New lead · geyser repair · pricing query

93% Of SA internet users are active on WhatsApp

38% More bookings with instant WhatsApp response

24/7 Your leads handled. Even when you're on the job

Built on

WhatsApp Business

n8n Automation

Google Sheets CRM

AI Responder

Live System

Under The Hood

pixelpalace-bot · Kapoor Plumbing · WhatsApp

▸ Inbound message received — 21:47 — +27 82 555 0191
"Hi do you fix burst geysers? How much and can you come tomorrow?"
▸ Lead status: New · No prior conversation history
▸ Escalation check: pricing query detected
✓ AI reply sent — 21:47 (8 seconds)
"Hi! Yes we fix burst geysers — same day and emergency callouts available. Can I get your area and a good time to call you back in the morning?"
⚑ Owner alert fired → +27 81 470 5481
  "New lead: geyser repair, pricing query. Reply DONE when handled."
✓ Lead logged → Google Sheets · Row 47 · Status: Active
$ 

WhatsApp Lead Recovery✦ AI Responder 24/7✦ Google Business Setup✦ Auto Follow-Up✦ Website Design✦ Never Miss a Lead✦ From R350/mo✦ WhatsApp Lead Recovery✦ AI Responder 24/7✦ Google Business Setup✦ Auto Follow-Up✦ Website Design✦ Never Miss a Lead✦ From R350/mo✦

How It Works

Lead Comes In.
System Takes Over.

No missed calls. No cold leads. No hiring extra staff. Just a system that runs while you work.

Instant

Lead Arrives

Someone WhatsApps your number — at 9pm, during a job, on a Sunday. The system picks it up immediately. No delays. No missed messages.

Automated

AI Replies

The AI responds in context — handles their question, takes their details, and keeps the conversation warm. Voice notes and photos handled too.

You're In Control

You Get Pinged

When a lead needs a human — pricing, booking, complaints — you get a WhatsApp alert. You take over. Everything else runs on its own.

Kapoor Plumbing

Plumber · 21:47

AI live

Hi, do you fix burst geysers? Can you come tomorrow?

Yes we do — same day callouts available. What area are you in?

replied in 6s ✓✓

Sunrise Nails

Salon · 14:03

AI live

🎤 Voice note · 0:08

Hi! Heard your message — we have Saturday 10am & 2pm open. Which works?

replied in 9s ✓✓

AutoFix SA

Mechanic · 08:14

Escalated

How much for a full service on a VW Polo?

⚑ Owner notified

n8n
engine

Who We Help

Busy Trades.
Missed Leads.
Fixed.

You're good at your job. The problem isn't leads — it's that you can't answer every message while you're under a car, fixing a geyser, or on a roof.

Plumbers & electricians
High-intent leads that go cold in under 10 minutes
Mechanics & panel beaters
Busy workshops that miss WhatsApps during the day
Salons & beauty businesses
Booking enquiries that need an instant reply
Any trade that runs on WhatsApp
If your leads come in on WhatsApp — this is for you

WhatsApp Lead Recovery